PHASE 1

Pre-onboarding

1

Collect ABN, entity name, contact details, and bank details via a standardised form

Done Partial Not Done

2

Validate ABN on the Australian Business Register

Done Partial Not Done

3

Check ASIC registration for company suppliers

Done Partial Not Done

4

Verify GST registration if they charge GST

Done Partial Not Done

5

Confirm the contact person's identity independently

Done Partial Not Done

PHASE 2

Bank detail verification

6

Validate the BSB against the payments directory

Done Partial Not Done

7

Verify bank account ownership (Confirmation of Payee or equivalent)

Done Partial Not Done

8

Cross-reference account holder name with ABN entity name

Done Partial Not Done

PHASE 3

Documentation

9

Record what was checked, by whom, and when

Done Partial Not Done

10

Store verification evidence in a tamper-proof audit trail

Done Partial Not Done

11

Set a re-verification schedule for ongoing monitoring

Done Partial Not Done

PHASE 4

Ongoing monitoring

12

Re-verify bank details before every pay run

Done Partial Not Done

13

Flag and investigate all bank detail change requests

Done Partial Not Done

14

Conduct periodic vendor master file reviews (at least quarterly)

Done Partial Not Done

Vendor Onboarding Scorecard

Pre-onboarding

Bank detail verification

Documentation

Ongoing monitoring

Recommendations

Email me the full scorecard

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